File Transfer Security: 7 Best Practices for Teams

Teams share contracts, medical records, financial data, and unreleased creative work daily. A single misconfigured share can lead to a breach. Here are seven practices that security-conscious teams follow.

1. Centralize transfers — Use one approved tool (like SendFlow) instead of personal Dropbox links.
2. Enforce password policies — Require passwords on transfers containing PII or financial data.
3. Audit download activity — Pro plans include download notifications so you know when files are accessed.
4. Block executable files — Prevent malware distribution by blocking .exe and similar formats.
5. Train employees — Phishing often targets file-sharing workflows. Run quarterly security reminders.
6. Use SSO for team accounts — Clerk integration gives you centralized identity management.
7. Report abuse promptly — Every SendFlow download page includes a one-click abuse report link.

SendFlow Team plans include 250 GB transfers, custom branding, and a shared dashboard.Compare plans.